In every organization, the goal of having efficient and productive processes exists. When you take into account staff turnover, team collaboration, status updates and the growing number of work each individual is expected to complete, it is only natural that things fall through the cracks. Unfortunately, it is the client and the employees that suffer in the process. So what is the solution? Develop optimized workflow management for true process improvement that can not only track progress but predict failures.

Reduce Risk and Improve Quality

The successful delivery of any project requires precise management of workflows from the beginning to final approval. Over the last 10 years, workflow management has advanced from pen and paper to email, FTP Sites and spreadsheets, also from there to ECM solutions and industry-specific management software. Process control for approvals and reviews has been automated to reduce cost and risk, while improving quality and efficiency. This is especially true in accounting workflow management due to the sensitive financial data being processed and compliance issues associated with different industries.

Communication is Critical

Communication is a critical aspect of workflow management as many projects require collaboration between team members of multiple organizations. Communication can be lost if workflow is not managed properly and collaboration is not enabled. The different organizations may be independent, but the tasks for the team members are interdependent. A deadline missed by any one individual could create a bottleneck that impacts individuals at other organizations, putting the project at risk. Owners and project managers need to be capable of defining specific workflows and then have the ability to check on the status of those workflows across the team at any given time.

Complexity and Risk

The managing of workflows for any team within a single organization is challenging on its own. Managing workflows across multiple stakeholders: owners, project managers, developers, designers, consultants, engineers, contractors, product vendors, government agencies etc. is much more complex.

Historically, solutions have kept multi-company projects on the internal network of a single organization. Each organization on the team would handle its own workflows on its own firewalled systems and share information by fax, email, postal mail and courier. The risk of error between team members was high leading to schedule delays, duplication of work, excess of budget spending, and potential disputes. With the advent of cloud technologies this is no longer necessary. Scalus workflow management software is online and always available. Team members see communications that are meant for their organization and on their specific project. Risk and its associated cost can be decreased significantly by automating all of your workflows in one centralized platform.

Specific and Customized Workflows

Workflows can differ significantly by sector: accounting, technology, real estate, health care, and manufacturing you can imagine all have very different processes and requirements. Even within a sector, no two projects are the same. The larger and more complex the project, the more unique each workflow will be. The team members, and managers, of a workflow need to be able to customize and define all tasks that are part of the larger delivery, along with, interdependent processes and sub-processes, both internally and with different organizations.

With Scalus it’s never been easier to setup, customize and automate workflow.  It is cloud workflow management done right! Want to see more? Contact us for a live one on one demonstration or sign up for a risk free trial today.

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